These Notary Terms of Service ("Notary Terms") govern the relationship between Online Notary Center and commissioned notaries who register to perform notarizations through our platform. By registering as a notary, you agree to these Notary Terms in addition to our Terms of Service.
1. Eligibility and Commission Requirements
[Insert verified legal copy — describe the requirement that notaries must hold a valid notary commission in their state, must meet all state-specific RON or electronic notarization requirements (training, technology, bond/insurance where required), and must maintain an active and current commission throughout their use of the platform.]
2. Platform Use and Account
[Insert verified legal copy — describe notary account registration, the requirement to complete platform onboarding and training, maintenance of a digital certificate, and the notary's obligation to keep their commission information current and accurate.]
3. Session Standards and Obligations
[Insert verified legal copy — describe the notary's obligations during each RON session, including: performing identity verification using platform tools (credential analysis and KBA), recording sessions as required by applicable state law, maintaining an electronic journal, applying an electronic seal, and complying with all applicable state RON statutes and regulations.]
4. Prohibited Conduct
[Insert verified legal copy — describe prohibited actions including: notarizing documents where the notary has a conflict of interest, accepting sessions for documents outside their permitted scope, sharing platform credentials, or performing notarizations that violate state law.]
5. Revenue, Fees, and Payment
Notaries on the platform pay a subscription fee of $19.95/month (billed annually) and a per-document fee of $9.95 per completed RON session.
[Insert verified legal copy — describe payment schedule, fee deductions, any revenue sharing arrangements, and the process for disputing charges.]
6. Audit Trails and Record Retention
[Insert verified legal copy — describe the platform's role in maintaining session recordings, audit trails, and electronic journals as required by applicable state law, and the notary's independent obligation to maintain records per their state's requirements.]
7. Electronic Seal and Digital Certificate
[Insert verified legal copy — describe requirements for obtaining and maintaining a digital certificate and electronic seal, permitted uses, and prohibition on sharing the seal or certificate credentials with others.]
8. Independent Contractor Status
[Insert verified legal copy — clarify that notaries are independent contractors and not employees, agents, or partners of Online Notary Center. Online Notary Center does not control how notaries perform notarial acts within the bounds of state law.]
9. Code of Conduct
[Insert verified legal copy — general professional conduct standards: impartiality, confidentiality of signer information, professional communication, and compliance with applicable notary ethics rules.]
10. Platform Access, Suspension, and Termination
[Insert verified legal copy — describe grounds for suspension or termination of platform access (e.g., commission lapse, state disciplinary action, violation of these terms, repeated session failures), and the process for notice and appeal.]
11. Limitation of Liability
[Insert verified legal copy — limitation applicable to notary claims against Online Notary Center.]
12. Governing Law
[Insert verified legal copy — specify governing jurisdiction.]
13. Contact
- Email: [email protected]
- Phone: (800) 809-7019